Admit it… There are moments in your life when you feel like you have no control. You might be buried under endless streams of paperwork. Or have an email inbox filled with unanswered message. Or even simply don’t know how to streamline your life and reduce all your clutter.
The fact is we all have those moments when need to learn how to organize our lives. In the last few years, I’ve learned a few tricks for making this happen. The biggest lesson was being able to create a personal organizational system.
Now I can’t tell what will work in your own life. However there are a few tips that can help you better organize your life.
#1- Use Notebooks to Plan Everything
Keep a small notebook and pen handy. Take it wherever you go and jot down ideas or appointments or things to do instead of trying to remember them and then forgetting them later on. Having an idea capture book is an excellent way to free up your mind to focus on what you’re doing
#2- Use Good Telephone Habits
Establish a time limit for each telephone call and let your caller know this. At the start of the conversation, just mention something about an appointment or something you have to do right after the call ends.
That way you save yourself lots of stress from trying to end the telephone call. This will also aid your caller in condensing the information they want you to hear. This one sounds meticulous but this prevents you from being stuck on the phone with a “Time Vampire.”
#3- Use Waiting Time
The next time you visit your dentist, waiting for a meeting with your boss or while waiting for your dinner to cook, take the time to catch up on reading or planning. When that is done use, the time to sort, tidy or just think. It’s amazing how much time you can gain simply by utilizing the time that’s spent on doing mindless activities.
#4- Do it Now!
Organizing your life means ending your habit of procrastination. This habit will only stress you out when you think about that hateful “to do” item on your list. You will end up blowing your “to do” list right out of proportion and it will become almost impossible to accomplish.
Start by tackling the largest or most disliked job first, dividing it up into manageable tasks. In fact, when you get up in the morning, start on the one thing that you’re dreading. Once this is done, everything else will be a breeze!
#5- Delegate or Outsource Administrate/Mindless Chores
Delegate those tasks that you have no time for or team up with someone who can help you most. To grow as a person and improve your business, one of the best practices is to hand off any project that doesn’t focus on your ‘core genius’. There are certain things that YOU do best. So focus on these tasks and pass off everything else.
#6- Make a Group Effort
Save time and footwork by collecting everything to bring with you to complete errands or to distribute in each room of the house instead of making too many trips. Make a fast list while planning out your route and be sure to plan each stop along the way so you do not have to backtrack and lose time.
To really maximize this tip, spend the night before planning out everything that you need to do. Then make a list of any items that are required to complete task. This help everything run smoothly when you wake up in the morning and attack the day.
#7- Schedule in Some Fun Time!
Take the time just for YOU. Day Schedule some time in your and even make an appointment for yourself and keep it. Even when I’m really busy, I make sure I leave time to read for an hour, go running or watch an hour of my favorite show. This is good for your stress and has a long-term benefit of preventing burnout.
#8- Make More Space-
Go through your entire file system and then weed out any old unneeded files, possessions, clothes, and assorted items. This will free up a lot of space in your home.
Don’t be a hoarder! Keep a regular schedule on your calendar for you to spend time and focus on reducing the amount of clutter that
#9- Deal with it Only Once-
Handle each letter and each piece of paper only once. Read it and file it, redirect it to somewhere else, schedule it in your day planner or toss it. Do not add it to a never-ending pile on your desk in hopes that you will get to it eventually. You WILL NOT!
This also goes for email. When you read a message, take action on it immediately… even if it means putting in a special file for future reference.
#10- Be your own Post-Master-
Use those handy sticky notes to write errands needed to be done. Stick them to your front door or your fridge, to remind you as you are headed out. The trick here is to not let these accumulate all over the place. Either take action on these or put them in the daily planner that you keep with you.
#11- Be your own Systems Engineer-
You simply find there is too much time wasted every day on searching for things. Find a new system that works for you and your lifestyle and then apply it to absolutely everything! Use it like clockwork and you will find new time slots you never thought existed!
Bonus Tip #12- Create a Life Plan
I added this tip as a bonus. One of the best ways to organize your life is to create a life plan. This helps you decide what you want and how you can get it. To get started, check out this free report on how to create a life.Take Action. Get Results.